The University has launched a new, electronic event request form has launched and replaces the former PDF version. The new eForm can be found on MyUSA in any of these locations (must be logged into MyUSA to access):
Once a student or employee completes and submits the Special Events eForm, the appropriate Campus Director will receive an email alert with a hyperlink to the form content for review and approval in OnBase. Campus Directors then can select to process a request by approving it, denying it or by requesting more information, which alerts the original student or employee event requestor through an automated email message. Campus Directors are also able to add a custom message, which will be included in the email sent to the requestor.
The new eForm should make requesting approval for USAHS and student organization events and activities smoother by streamlining the process. All student organizations, faculty and staff should begin using the new eForm.
Events Request Form Reminders
- Prior approval is needed for all on-campus events as well as University- or student organization-sponsored off-campus events or volunteer/community activities.
- Approval can be obtained by completing the Special Events Request eForm and submitting to the appropriate Campus Director.
- Please submit the completed event request form at least thirty (30) days before the event.
- In completing this form, please consider and assess the risks associated with each activity such as physical, reputation, financial and facilities risks associated with the event or activity.
- Once the Campus Director has approved the event, the requestor should confirm reservation of any rooms required, and contact IT or Facilities, as needed.
- Events involving physical activity, minors, off-campus venues, external participants or alcohol may require additional information and have additional requirements. Please note that submission of this form does not constitute final approval for the event, and additional feasibility and risk assessments may occur.
- For assistance needed in completing the eForm, please submit a ticket to support@usa.com.